11. EXAMINATION OF ACCOUNTS
1) Two (2) persons who are not officials of the PROSTAR CLUB may be appointed at an Annual General Meeting, once every two years, as Honorary Examiners of Accounts. They shall hold this office for a year and may not be re-appointed.
2) The Examiners of Accounts are required to examine the accounts of the PROSTAR CLUB for a year and submit a report or certification at the Annual General Meeting. They are required by the President to audit the accounts of the PROSTAR CLUB for any period, at any time during their tenure as Examiners, and submit a report to the Central Committee.
12. TRUSTEES
1) Three (3) Trustees aged above 21 years may be appointed, if necessary, at a General Meeting and they shall serve for as long as required by the PROSTAR CLUB. All fixed assets of the PROSTAR CLUB will be entrusted to them by the signing of a Deed of Trust.
2) The Trustees may not sell, take back, or change ownership of property belonging to the PROSTAR CLUB without the approval and authority of the PROSTAR CLUB General Meeting. 3) A Trustee may be removed from office at a General Meeting if he is indisposed due to illness, is insane, is not in the country or for any other reason that causes him to be unable to perform his duties satisfactorily. In the case of death, resignation, or dismissal of a Trustee, the resulting vacancy may be filled by a new Trustee appointed at a General Meeting.
13. PATRON / ADVISOR
1) The Honourable Minister of Health, Malaysia is the Patron of the PROSTAR CLUB. At the district and state levels, a Patron may be chosen if required.
2) The Deputy Director, AIDS/STD Branch, Ministry of Health, Malaysia is the Technical and Administrative Advisor at the National level. At the District and State levels, the Advisor is the State Deputy Director of Health (Public Health), Ministry of Health, Malaysia.
3) The Committee may, if necessary, appoint qualified persons to become Patrons / Advisors to the Club, provided they give their written consent to act in such a capacity.
14. DISCIPLINE
1) When the Central Committee receives a complaint regarding discipline against any member, it may set up an Investigation Committee to make a preliminary investigation of the complaint. When the Central Committee is satisfied with the results of the investigation of the Investigation Committee, it may set up a Disciplinary Committee.
2) The Disciplinary Committee shall be appointed by the Central Committee. The tenure of the Disciplinary Committee is for as long as is required to resolve the case.
3) The Disciplinary Committee shall follow the procedures normally used in resolving such disciplinary cases and it shall be fully empowered to take any of the following actions if the guilt of the member is affirmed:
i) To give the member no more than two (2) cautions.
ii) To suspend the member’s post in the organisation for a period not exceeding one (1) year.
iii) To suspend the member’s membership for a period not exceeding one (1) year.
iv) To dismiss him as a member.
4) Should a person’s post be suspended for a period of time during which it is considered by the Disciplinary Committee that the position should be filled, then the Disciplinary Committee may advise the Central Committee to take the necessary steps to fill the said position.
5) Disciplinary action may be taken against a PROSTAR CLUB member when it is affirmed that he has committed any one or more of the following acts:
i) Committing a crime contrary to the Laws / Syarak.
ii) Betraying, either directly or indirectly, the trust given him by the PROSTAR CLUB.
iii) Attempting, in any manner whatsoever, to hinder or frustrate the policies, plans, programmes and designs of the PROSTAR CLUB.
iv) Attempting, in any manner whatsoever, to tarnish the good name of the PROSTAR CLUB.
v) Attempting, in any manner whatsoever, to invoke feelings of libel or slander among members of and in the PROSTAR CLUB.
vi) Collaborating with one or more persons or with any group in any one or more of the actions stated in Paragraphs 14(5) (i) to 14(5) (v).
6) A person who has been investigated and affirmed guilty and has had any one of the disciplinary actions in paragraph 14 (3) above taken against him and who is not satisfied with any part of the proceedings of his case, may, within two (2) weeks of the hearing of the case against him, lodge an appeal with the Central Committee which will then study the appeal and make a final decision upon it.
15. DISSOLUTION
The PROSTAR CLUB may only be dissolved with the agreement of not less than two-thirds (2/3) of the PROSTAR CLUB members present at an Extraordinary General Meeting specially convened to address its dissolution.
2) Should the Organisation be dissolved in the way described above, then all lawful debts and liabilities of the Organisation shall be paid off and any remaining balance shall be settled in a manner agreed upon in the said Extraordinary General Meeting.
3) A Notice of the Dissolution of the Organisation shall be sent to the Registrar of Societies within fourteen (14) days of the date of dissolution.
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